CYCLE TOUR TERMS AND CONDITIONS

Please note that by completing the online registration, all cyclists are acknowledging that they have read and accepted the following cycle tour booking terms and conditions:

Cyclists

Minimum age requirement for any cyclist is a minimum of 16 years of age and maximum of 70 years of age, unless permission has been requested and granted by both a medical practioner and the event organisers
Safety approved riding helmets are compulsory
All cyclists will be allocated to a cycling group of comparable cycling ability and will ride in teams to ensure that the safety of the riders is never compromised. When we are travelling through areas of high game concentrations we will be riding in groups of around 15-20 cyclists for safety reasons. Please indicate on your registration form if you are entering with someone whom you would like to cycle with who is of the same cycling ability as you.
All cyclists must be in good health and of good fitness. This is not a race and you do not have to be a super cyclist to enter and to have fun. However you do need to be fit and healthy with reasonable training and preparation to be able to enter and enjoy the ride.
Acceptance onto the cycle tour is subject to the cyclist completing and submitting the following a) Cyclist registration form b) Acceptance of the indemnity form and c) paying the full amount on the due date.
The organisers reserve the right to decline any registrations for any reason whatsoever at their sole discretion without having to give any explanations. In those cases full refunds will be given.
Should any cyclist behave in such a way that it negatively affects either the enjoyment or safety of themselves or other cyclists, that cyclist will be warned and if need be, evicted off the cycle tour without compensation.

Bicycles

Only mountain/road bikes in good working condition will be allowed to participate
Please note that tubeless conversions are MANDATORY. If you arrive without a tubeless conversion, you will be asked to pay for a conversion on site (which will definitely cost you more)

Safety

Cyclists may not deviate from the official route
Please be aware that the cycle tours may take you into close contact with wild animals. Neither the organisations, the sponsors, their employees, nor agents can be held responsible for any injury or incident on the safari
The cyclist guides and official's word is final! The safety precautions need to be taken seriously, and strictly adhered to. Anyone found in contravention of the officials or any safety regulations will be evicted from the tour without compensation

Health

As the cycle tours will be travelling through a malaria area, please consult your doctor regarding anti-malaria precautions

Baggage and Bicycles

As space on the luggages vehicles is limited, your luggage must be restricted to one soft carry bag per cyclist
Please ensure that your luggage and bicycles are clearly LABELLED
We cannot be held liable for damage to your bike. Bikes will be loaded onto and off trucks for transport to/from the start of the tour.
Please ensure that your luggage and bicycles are adequately insured

Environment

The cycle tours will travel through National Parks. All cyclists must agree to respect the wildlife and environment through which we are travelling and to obey all National Park rules and regulations
No littering. All energy bar wrappers etc must be kept on the cyclists until the next refreshment stop.
Please burn all toilet paper if you have to go between official loo stops!
Please assist us in ensuring that we leave the areas through which we travel in a pristine condition. This will ensure that we can continue to cycle through these wonderful wilderness areas.

Passport & Visas

On the cycle tours that cross the South African boundaries (ie Tour de Tuli and Tour de Hwange), the onus is on the cyclists and support staff to ensure that their passports and visas are valid for the countries through which we operate. The organisers, the sponsors, their staff and their agents cannot be held liable for any visas etc not held by the cyclist, or the cost of visas.
Please ensure that your passport is valid for a minimum of 6 months after the cycle tour and that you have six blank pages in your passport

Insurance

It is a condition of the cycle tours, that it is the sole responsibility of each participant to ensure that they carry comprehensive medical aid or medical insurance cover. Please ensure that your medical cover includes emergency evacuation insurance and includes all the countries through which we will be travelling. This will ensure that in the event of a medical emergency, you can be airlifted to the nearest hospital.
Cyclists will be charged directly by the relevant service providers for any emergency services they may require, so ensure that you are fully insured!

Photography

The tour organizers reserve the right without further notice to make use of any photograph or film taken on the tour without payment or permission. We guarantee that no photographs of a compromising nature will be used.

Consent

The payment of the registration fee or any other partial payment for this cycle tour constitutes consent by all cyclists covered by that payment to all provisions of the conditions and general information contained on this booking form.
The terms under which you agree to participate in this cycle tour, cannot be changed or amended except in writing and signed by the cycle tour director.